|
Manage Word Documents
|
|
||||
|
Ctrl+N
|
Create new document
|
||||
|
Ctrl+O
|
Open document
|
||||
|
Ctrl+W
|
Close document
|
||||
|
Ctrl+S
|
Save document
|
||||
|
F12
|
Save document as
|
||||
|
Ctrl+P
|
Print document/ print preview
|
||||
|
Ctrl+F6
|
Switch between multiple Word
documents
|
||||
|
Alt, then f, r
|
Open Recent (file, recent)
|
||||
|
|
|
||||
|
|
|
||||
|
Navigate within Documents
|
|
||||
|
Arrow Left/Arrow Right
|
Jump one character to the left / to the right
|
||||
|
Ctrl+Arrow Left/Ctrl+Arrow Right
|
Jump one word to the left / to
the right
|
||||
|
End/Home
|
Jump to the end of a line / beginning of a line
|
||||
|
Arrow Down/Arrow Up
|
Jump one line down / one line
down
|
||||
|
Ctrl+Arrow Down/Ctrl+Arrow Up
|
Jump one paragraph down / one paragraph up
|
||||
|
Page Down/Page Up
|
Jump one screen down/ one
screen up
|
||||
|
Alt+Ctrl+Page Down/Alt+Ctrl+Page Up
|
Jump to top / to bottom of
visible window
|
||||
|
Ctrl+End/Ctrl+Home
|
Jump to end / to beginning of
document
|
||||
|
F6
|
Cycle through Ribbon/open panes/Status
Bar/document window
|
||||
|
Ctrl+G/F5
|
Go to a page, bookmark,
footnote, table, comment, Graphic, or other location
|
||||
|
Alt+Ctrl+Z
|
Go back to previously edited location in
document
(up to 4 places)
|
||||
|
Shift+F5
|
Go to a the last change or
revision. Also works
after opening document.
|
||||
|
Ctrl+Shift+F5
|
Set, go to and edit bookmarks
|
||||
|
Alt+Ctrl+Home
|
Set Browse Options. Press the
arrow keys to select an option, and then press enter to browse through a
document by using the selected option
|
||||
|
Ctrl+Page Down/Ctrl+Page Up
|
Move to next / move to previous browser object
as set in Browse Options
|
||||
|
minusDialog boxes
|
|
||||
|
Tab
|
Cycle forward through all options and elements
|
||||
|
Shift+Tab
|
Cycle backwards through all
options and elements
|
||||
|
Ctrl+Tab
|
Cycle forward through
available pages
|
||||
|
Ctrl+Shift+Tab
|
Cycle backwards through
available pages
|
||||
|
Alt+underlined letter
|
Selects the option indicated by the letter
|
||||
|
|
|
||||
|
|
|
||||
|
Select Text
|
|
||||
|
Shift+Arrow Right/Shift+Arrow Left
|
Extend selection one character to the right /
to the left
|
||||
|
Ctrl+Shift+Arrow Right/Ctrl+Shift+Arrow Left
|
Extend selection one word to
the right / to the left
|
||||
|
Shift+End/Shift+Home
|
Extend selection to the end
/ to beginning of a line
|
||||
|
Shift+Arrow Down/Shift+Arrow Up
|
Extend selection one line down
/ one line up
|
||||
|
Shift+Page Down/Shift+Page Up
|
Extend selection one screen down / one screen
up
|
||||
|
Ctrl+Shift+End/Ctrl+Shift+Home
|
Extend
selection to end / to beginning of document
|
||||
|
Alt+Ctrl+Shift+Page Down/Alt+Ctrl+Shift+Page Up
|
Extend selection to end / to beginning of
visible window
|
||||
|
Ctrl+A
|
Extend selection to entire
document
|
||||
|
Arrow Keys
|
Cancel selection and return to beginning / to
end of selection
|
||||
|
F8
|
Turn Extend Mode on: Extend
selection without pressing shift
|
||||
|
Arrow keys , Page up/Page Down
|
Extend selection in Extended Mode:
|
||||
|
F8
|
Extend selection further by
word, paragraph, document in Extended Mode
|
||||
|
Shift+F8
|
Reduce the size of a selection in Extended Mode
|
||||
|
Ctrl+Shift+f8, and arrow keys
|
Select a vertical block of
text in Extended Mode
|
||||
|
Esc
|
Turn extend mode off
|
||||
|
F8
|
Extend a selection to a
specific location in a document
|
||||
|
|
|
||||
|
|
|
||||
|
minus4. Undo, Copy and Paste
|
|
||||
|
Ctrl+Z
|
Undo the last action
|
||||
|
Ctrl+Y
|
Redo the last action
|
||||
|
Ctrl+C
|
Copy selected text or object
|
||||
|
Ctrl+X
|
Cut selected text or object
|
||||
|
Ctrl+V
|
Paste selected text or object
|
||||
|
Ctrl+Shift+C
|
Copy text format
|
||||
|
Ctrl+Shift+V
|
Paste text
format
|
||||
|
Ctrl+Alt+V
|
Paste special
|
||||
|
Ctrl+v, then Ctrl, then k
|
Paste and
keep Source Formatting
|
||||
|
Ctrl+v, then Ctrl, then t
|
Paste and keep Text only
|
||||
|
Ctrl+F3
|
Cut to the
Spike (separate clipboard)
|
||||
|
Ctrl+Shift+F3
|
Paste from the Spike
|
||||
|
F3
|
Paste
AutoText ( after start typing)
|
||||
|
Alt+Shift+R
|
Copy the header or footer
from previous section of the document
|
||||
|
|
|
||||
|
|
|
||||
|
minus5. Edit Documents
|
|
||||
|
minusInsert Special Characters
|
|
||||
|
Alt+Ctrl+C
|
Insert
copyright symbol
|
||||
|
Alt+Ctrl+R
|
Insert registered trademark
symbol
|
||||
|
Alt+Ctrl+T
|
Insert
trademark symbol
|
||||
|
Alt+Ctrl+. (Period)
|
Insert horizontal ellipsis
(…)
|
||||
|
Alt+Ctrl+-
|
Insert em
dash
|
||||
|
Alt+Ctrl+[+]
|
Insert en dash
|
||||
|
Alt, then n,u
|
Insert
Symbol (insert menu)
|
||||
|
'/Ctrl+2x`
|
Insert single opening
quotation mark
|
||||
|
Ctrl+2x '
|
Insert
single closing quotation mark
|
||||
|
Type character code and press Alt+X
|
Insert Unicode character,
e.g. 20ac
|
||||
|
Select character and press alt+X
|
Transform
character to Unicode
|
||||
|
Alt+character code on numeric keyboard
|
Insert ANSI character
|
||||
|
minusInsert Breaks
|
|
||||
|
Enter
|
Insert paragraph break
|
||||
|
Shift+Enter
|
Insert line
break without breaking paragraph
|
||||
|
Ctrl+Enter
|
Insert page break
|
||||
|
Ctrl+Shift+Enter
|
Insert
column break (break table)
|
||||
|
Ctrl+Shift+Space
|
Insert nonbreaking space
|
||||
|
Ctrl+Shift+- (Hyphen)
|
Insert
nonbreaking hyphen
|
||||
|
Ctrl+-
|
Insert optional hyphen
|
||||
|
minusInsert Text Elements
|
|
||||
|
Alt+Ctrl+F
|
Insert a footnote
|
||||
|
Alt+Ctrl+D
|
Insert an
endnote
|
||||
|
Ctrl+K
|
Insert a hyperlink
|
||||
|
Alt+Shift+I
|
Insert
Citation Mark
|
||||
|
Alt+Shift+X
|
Insert Index Mark
|
||||
|
minusMove and Delete Text
|
|
||||
|
F2, then move to position and press Enter
|
Move selected text to
different position
|
||||
|
Shift+F2,
|
then move to
position and press Enter Copy
selected
text to
different position
|
||||
|
Delete/Backspace
Delete
one character to the right / to the left (or delete
selection)
|
|||||
|
Ctrl+Delete/Ctrl+Backspace
Delete
one word to the right / to the left
|
|||||
|
Delete
Delete
one character to the right or delete selection
|
|||||
|
Ctrl+Shift+</Ctrl+Shift+>
|
Decrease /
Increase font size one value
|
||||
|
|
|
||||
|
.
|
|
||||
|
minus6. Formats
|
|
||||
|
minusFormat Text
|
|
||||
|
Ctrl+D/Ctrl+Shift+K
|
Open the Font dialog box
|
||||
|
Ctrl+Shift+</Ctrl+Shift+>
|
Decrease /
Increase font size one value
|
||||
|
Ctrl+[/Ctrl+]
|
Decrease / Increase font size
one point
|
||||
|
Ctrl+B
|
Apply/remove
bold
|
||||
|
Ctrl+I
|
Apply/remove italic
|
||||
|
Ctrl+U
|
Apply/remove
underline
|
||||
|
Ctrl+=
|
Apply/remove subscript
|
||||
|
Ctrl+Shift+=
|
Apply/remove
superscript
|
||||
|
Ctrl+Shift+C
|
Copy formatting
|
||||
|
Ctrl+Shift+V
|
Paste
formatting
|
||||
|
Ctrl+Shift+D
|
Apply/remove double-underline
|
||||
|
Ctrl+Shift+W
|
Apply/remove words
underline (only words, no
spaces)
|
||||
|
Ctrl+Shift+H
|
Apply/remove hidden formatting
|
||||
|
Ctrl+Shift+A
|
Apply/remove
all capitals
|
||||
|
Ctrl+Shift+K
|
Apply/remove small capitals
|
||||
|
Shift+F3
|
Change
between all upper-, first letter upper- and
all
lower-case
|
||||
|
Ctrl+d, then Alt+k and enter
|
Apply strike-through
formatting (font dialog)
|
||||
|
Ctrl+Shift+Q
|
Change the
selection to the Symbol font
|
||||
|
Shift+F1
|
Reveal Formatting (show all
formats of selection)
|
||||
|
Ctrl+Alt+H
|
Apply/remove
Highlight Text Feature
|
||||
|
minusFormat Paragraphs
|
|
||||
|
Ctrl+R
|
Right-align
paragraph
|
||||
|
Ctrl+L
|
Left-align paragraph
|
||||
|
Ctrl+E
|
Center-align
paragraph
|
||||
|
Ctrl+J
|
Justify-align paragraph
|
||||
|
Ctrl+M/Ctrl+Shift+M
|
Indent
paragraph from the left and increase /
decrease
indent
|
||||
|
Ctrl+T
|
Increase hanging indent
|
||||
|
Ctrl+Shift+T
|
Decrease
hanging indent
|
||||
|
Ctrl+1
|
Set line-spacing to
single-space
|
||||
|
Ctrl+2
|
Set
line-spacing to double-space
|
||||
|
Ctrl+5
|
Set line-spacing to 1.5
|
||||
|
Ctrl+0 (zero)
|
dd or remove
one line space preceding a paragraph
|
||||
|
MinusStyles
|
|
||||
|
Alt+Ctrl+Shift+S
|
Open or close
Styles task pane
|
||||
|
Alt+Ctrl+1
|
Apply Heading 1 style
|
||||
|
Alt+Ctrl+2
|
Apply
Heading 2 style
|
||||
|
Alt+Ctrl+3
|
Apply Heading 3 style
|
||||
|
Alt+Shift+Arrow Right/Alt+Shift+Arrow Left
Promote / demote Headings
|
|
||||
|
Ctrl+Space
|
Remove all manual styles
|
||||
|
Ctrl+Shift+N
|
Apply Normal
style
|
||||
|
Ctrl+Shift+S
|
Open Apply Styles task pane
(will not close with
pressing it a
second time)
|
||||
|
Alt+Ctrl+K
|
Start Auto
Format
|
||||
|
|
|
||||
|
|
|
||||
|
minus7. Search and Replace
|
|
||||
|
Ctrl+H
|
Open
traditional find and replace window
|
||||
|
Ctrl+h, then Alt+D
|
Open traditional find window
|
||||
|
Alt+Ctrl+y, /Shift+F4
|
Repeat last
find after closing find window
|
||||
|
Ctrl+Tab
|
Jump between find menu and
document
|
||||
|
Alt+Space,
|
Arrow keys
and Enter Move find menu window
|
||||
|
Esc
|
Close traditional search
window if active
|
||||
|
Ctrl+F
|
Open (new)
search menu in navigation task pane
|
||||
|
alt, then w,k
|
Open and close Navigation pane
(View, Navigation)
|
||||
|
|
|
||||
|
.
|
|
||||
|
minus8. Manage Word View
|
|
||||
|
minusSwitch Views
|
|
||||
|
Alt+Ctrl+P
|
Switch to
Print Layout view
|
||||
|
Alt+Ctrl+O
|
Switch to Outline view
|
||||
|
Alt+Ctrl+N
|
Switch to
Draft view (used to be normal view)
|
||||
|
Ctrl+scroll mouse
|
Zoom in and zoom out
|
||||
|
alt then w, q
|
Open Zoom
Menu (no native shortcut exists for zoom in/ zoom out)
|
||||
|
Alt+Ctrl+S
|
Split the document window
|
||||
|
MinusRibbons
|
|
||||
|
Ctrl+F1
|
Show or hide the ribbon
|
||||
|
F10/Alt
|
Select item
in Ribbon
|
||||
|
Esc
|
Leave Ribbon or Submenu
|
||||
|
Arrow Left/Arrow Right
|
Move left or
right between main Ribbon Menus if active
|
||||
|
Arrow Keys
|
Move left/right/up/down
between Ribbon Menus and Sub-Menus
|
||||
|
Space/Enter
|
When in
ribbon Open or activate selected item
|
||||
|
minusNavigation Pane
|
|
||||
|
Alt, then w,k
|
Open and
close Navigation pane (View, Navigation)
|
||||
|
F6/Shift+F6
|
With Navigation Pane open:
Switch forward / backwards between (1) Navigation Pane, (2) Bottom Taskbar,
(3) Ribbon, and (4) Document
|
||||
|
Tab/Shift+Tab
|
In
Navigation Pane: Move through Navigation Pane options
|
||||
|
|
|
||||
|
|
|
||||
|
minus9. Tables
|
|
||||
|
minusNavigate in Tables
|
|
||||
|
Arrow Down/Arrow Up
|
Jump one row down / one row
up
|
||||
|
Tab/Shift+Tab
|
Jump to (and
select) next / previous table cell
|
||||
|
Alt+Home/Alt+End
|
Jump to first column/ jump to
last column
|
||||
|
Alt+Page Up/Alt+Page Down
|
Jump to
first row / jump to last row
|
||||
|
Ctrl+Arrow Left/Ctrl+Arrow Right
|
One cell to the left / to the
right
|
||||
|
minusSelect Table Contents
|
|
||||
|
Shift+End
|
Select current table cell
|
||||
|
end, then shift+Home
|
Select
content of current table cell
|
||||
|
Press and hold shift and press arrow keys
repeatedly Extend selection to adjacent cells
|
|
||||
|
Ctrl+Shift+f8, then press
|
Extend
selection or block
|
||||
|
Alt+5
|
on numeric keypad (with numLock off)
Select an entire table
|
||||
|
minusEdit Tables
|
|
||||
|
Alt+Shift+Arrow Up/Alt+Shift+Arrow Down
Move current row up or down
|
|
||||
|
In first column, press shift+End
Select row*
|
|
||||
|
In first row press alt+Shift+Page Down
|
Select column
|
||||
|
Shift+Delete
|
Delete rows*
with rows selected
|
||||
|
Shift+Delete
|
Delete columns with columns
selected
|
||||
|
Alt, j, l, d, r
|
Delete row
at cursor
|
||||
|
Alt, j, l, d, c
|
Delete column at cursor
|
||||
|
Alt, j, l, a
|
Insert row
above cursor
|
||||
|
Alt, j, l, e
|
Insert row below cursor
|
||||
|
Alt, j, l, l
|
Insert
column to the left of cursor
|
||||
|
Alt, j, l, r
|
Insert column to the right of
cursor
|
||||
|
Ctrl+Tab
|
Insert tab
character
|
||||
|
tab in last table cell Add row
at the end
|
|
||||
|
*Make sure selection extends past the last column
which is number of columns +1. Word shows the selection extended next to the
last column.
|
|
||||
|
|
|
||||
|
.
|
|
||||
|
minus10. Outline View
|
|
||||
|
Ctrl+Shift+O
|
Switch to
Outline View
|
||||
|
Tab/Shift+Tab
Alt+Shift+Arrow Left/Arrow Right) |
Promote / Demote a paragraph
(or
|
||||
|
Alt+Shift+Arrow Up/Alt+Shift+Arrow Down
|
Move selected paragraphs up /
down
|
||||
|
Ctrl+Shift+N
|
Demote to body text (set
style to normal)
|
||||
|
Alt+Shift+[+]/Alt+Shift+-
|
Expand /
Collapse text under a heading
|
||||
|
Alt+Shift+A
|
Expand or collapse all text
or headings
|
||||
|
[/ key on the numeric keypad
|
Hide or
display character formatting
|
||||
|
Alt+Shift+L
|
Show the first line of body
text or all body text
|
||||
|
Alt+Shift+1
|
Show all
headings with the Heading 1 style
|
||||
|
Alt+Shift+N
|
Show all headings up to
Heading n
|
||||
|
Ctrl+Tab
|
Insert a tab
character
|
||||
|
|
|
||||
|
.
|
|
||||
|
minus11. Review Documents
|
|
||||
|
F7
|
Choose the
Spelling command (Review tab).
|
||||
|
Alt+Ctrl+M
|
Insert a comment
|
||||
|
Ctrl+Shift+E
|
Turn change
tracking on or off
|
||||
|
Alt+Shift+C
|
Close the Reviewing Pane if
it is open.
|
||||
|
Ctrl+Shift+*
|
Display
nonprinting characters.
|
||||
|
Alt+F10
|
Display the Selection and
Visibility task pane.
|
||||
|
Ctrl+Shift+G
|
Open the
Word Count dialog box.
|
||||
|
|
|
||||
|
.
|
|
||||
|
minus12. Print Documents
|
|
||||
|
Ctrl+P
|
Print a
document (print preview)
|
||||
|
Esc
|
Close print preview
|
||||
|
Arrow keys, Page up /Page Down
Move around the preview pages (with focus on preview page*)
|
|
||||
|
Ctrl+Home/Ctrl+End
|
Move to first page / last
page (with focus on preview page)
|
||||
|
*Except tabbing, there seems to be no shortcut to
jump to preview page. Clicking on it with the mouse is an option
|
|
||||
|
|
|
||||
|
.
|
|
||||
|
minus13. Fields
|
|
||||
|
|
|||||
|
Alt+Shift+D
|
Insert current date (insert
DATE field)
|
||||
|
Alt+Shift+P
|
Insert page
number (insert PAGE field)
|
||||
|
Alt+Shift+T
|
Insert time (insert TIME
field)
|
||||
|
Alt+Ctrl+L
|
Insert
LISTNUM field
|
||||
|
Ctrl+F9
|
Insert an empty field
|
||||
|
Ctrl+Shift+L
|
Insert a
LISTNUM field
|
||||
|
Shift+F9
|
Show or hide field
code/result of selected field
|
||||
|
Alt+F9
|
Show or hide
field codes/results of all fields in document
|
||||
|
F9
|
Update selected fields*
|
||||
|
Alt+Shift+F9
|
Run
GOTOBUTTON or MACROBUTTON from the field that displays the field results
|
||||
|
F11/Shift+F11
|
Go to the next field/ previous
field
|
||||
|
Ctrl+Shift+F7
|
Update
linked information in a Microsoft Word source document
|
||||
|
Ctrl+Shift+F9
|
Unlink a field
|
||||
|
Ctrl+F11/Ctrl+Shift+F11
|
Lock a field
/ Unlock a field
|
||||
|
*to update all fields, select the complete
document with ctrl+a, then update fields by pressing f9)
|
|
||||
|
|
|
||||
|
.
|
|
||||
|
minus14. Mail Merge
|
|
||||
|
Alt+Shift+K
|
Preview a mail merge
|
||||
|
Alt+Shift+N
|
Merge a
document
|
||||
|
Alt+Shift+M
|
Print the merged document
|
||||
|
Alt+Shift+E
|
Edit a
mail-merge data document
|
||||
|
Alt+Shift+F
|
Insert a merge field
|
||||
|
Alt+Shift+K
|
Preview a
mail merge
|
||||
|
Alt+Shift+N
|
Merge a document
|
||||
|
Alt+Shift+M
|
Print the
merged document
|
||||
|
Alt+Shift+E
|
Edit a mail-merge data
document
|
||||
|
Alt+Shift+F
|
Insert a
merge field
|
||||
|
|
|
||||
|
|
|
||||
|
minus15. The Rest
|
|
||||
|
F1
|
Get Help or
visit Microsoft Office.com
|
||||
|
Alt+Space
|
Open the window menu
|
||||
|
Alt+F4
|
Exit Word
|
||||
|
Shift+F10
|
Display a shortcut menu
(Simulate right mouse button)
|
||||
|
Alt+F3
|
Create new
Building block with
|
||||
|
|
|
||||
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